Best Airbnb Management Software: How to Make the Right Choice

Running a vacation rental property is not a burden-free business. Entrepreneurs and property managers that administer short-term properties, such as Airbnb rentals, have to tackle a galore of responsibilities on a daily basis.

However, homeowners can dramatically lighten up the process of managing a short-stay rental property by investing in a good Airbnb management softwaresolution. Thanks to this software, hosts can automate all repetitive tasks and take their business to the next level of profitability.

What Is Vacation Rental Software?

Vacation rental software (or Airbnb management software) is an online service, using which hosts can manage their rental properties through an intuitive and feature-rich interface. Whether it is a single rental home listed on the Airbnb platform, or multiple vacation rental units advertised through several travel booking websites, a great vacation rental software tool allows for managing them all absolutely effortlessly.

This type of software is designed to bring a solid dose of automation to daily procedures, so that homeowners can devote the saved time and energy to more important aspects, such as the expansion of their business or the perfection of customer service.

Some of the tasks that Airbnb management software can automate include:

  • Guest communication
  • Reservation management
  • Allocation of cleanup tasks
  • Multiple listings and multiple channel management
  • Booking calendar synchronization
  • KPI and reporting
  • Pricing optimization

The capabilities of the best Airbnb management software will go beyond this list of features. In fact, the greatest tool will allow for organizing almost every aspect of the short-stay rental business, minimizing the impact of the human factor and enabling homeowners to become more efficient property managers.

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Must-Have Features of the Best Airbnb Management Software

Airbnb management software is a system that allows you to manage all your vacation rental properties in one place and automate recurring tasks. Key features that make up a worthy Airbnb management software tool comprise the following:

Guest Communication

Being available 24/7 to hit replies to inquiries and answer the pour of questions is mission impossible even for super hosts. This is where automation comes in handy. Automatic responses to inquiries, booking confirmations, check-in & check-out instructions, etc. can make the life of an Airbnb host way much easier.

If the Airbnb software is enhanced with a unified inbox element, all your interactions with clients across all sales channels will conveniently be stored for you on one dashboard for easy access and management.


Vacation rental softwarecan integrate with online travel agents (OTAs) where you publish your listings, including Airbnb, Vrbo, Expedia, etc. Through such integrations, the software can accept, decline, and edit reservation requests that come from different platforms. It also synchronizes your availability calendar across all connected OTAs to prevent double bookings.

Multi-Channel Management

A cross-channel manager is a tool that allows for organizing listings of multiple rental properties on different OTA websites. It is an impactful way to leverage the automation of Airbnb management software, as it helps significantly improve the occupancy rates of properties. This also excludes the risk of multiple reservations being made for the same unit on the same date for different customers.


An indispensable element of the best Airbnb management software is dynamic pricing. This tool is powered by Artificial Intelligence, which analyzes current market trends, competitor data, and historical numbers to recommend homeowners the most adequate nightly rates for their Airbnb rentals at the moment.

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Auto-pricing saves property managers from charging too low or too high a payment for their vacation rentals and helps them make the most profit possible based on existing supply and demand.

Performance Reporting

Any decent Airbnb management system should provide exhaustive reports to let homeowners see the inefficacies and underperformances of their business. Having an in-depth look at key performance indicators can facilitate more efficient decision-making. With its Daily/Monthly Revenue, Booking Utilization, and a slew of other essential reports, Hosty ( can be considered one of the best Airbnb management software systems for the day.

Task Management

Task management is a life-saving tool for Airbnb hosts who have their own teams to spruce up and take care of their vacation rental homes. This tool helps automatically assign cleaning and maintenance tasks to responsible members of your team, track the execution of orders, and even pay for the job completed – all through a single interface. Task management also provides a single-team collaboration environment where members and managers can interact with each other.

Competences of the best Airbnb management solution are not limited to the above-mentioned. The nicest tools will offer plenty of additional features, such as payment processing, review management, listing optimization, and much more.

With a carefully selected product, property managers will be able to optimize time-grabbing daily operations and boost the profitability of their Airbnb business. There is no shortage of vacation rental management software on the market, but it requires thorough research to pick the best one that will help your business flourish.

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How to Find the Best Airbnb Management Software?

When looking for the perfect Airbnb management system, it is vital to recognize the needs of your business. Ask yourself the following questions:

  • What operations consume most of your time?
  • What do you want to improve in your business?
  • What aspects of your business do you struggle with the most?

Answering these questions will help you determine your current business requirements and narrow the scope of your search.

As you get aware of your business problems, you need to decide on useful tools that will solve them. You can compile a list of essential features that the best Airbnb management system must provide you with.

Based on your requirements, you can do online research to detect which products do and do not fit the bill. Based on your findings, you can make up a shortlist of a few vendors that offer everything you need.

Next, you can request a free trial from each vendor to see what you will be getting out of their products. This is a good opportunity to test the usability of a given Airbnb management system and assess the vendor’s customer service.

Before making a purchase, make sure that the vendor has a transparent pricing structure without hidden fees or imposed costly add-ons. It is also great if the product of your choice has a mobile app to let you manage your rentals while away from a desktop keyboard.

You should not go lowbrow with user reviews when shopping for the best Airbnb management software tool to bring your business on the top. Platforms, such as Trust Pilot and Capterra, are reliable sources to gain important knowledge about a particular provider and validate your own purchase decision.

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