IT Staffing Process in 2023

Staffing is an essential part of running an organization or a business. It involves various strategies that help in identifying and screening applicants. Based on research, IT staffing is an essential managerial function because it determines productivity. A firm cannot run its operations seamlessly without the help of HR.

What is IT Staffing?

IT staffing can be defined as an essential process of hiring top IT professionals to complete various projects or tasks. In staffing, the human resource attempts to place a competent candidate for the right job.

Essential Steps in the IT Staffing Process

Planning Step

It’s the qualitative and quantitative analysis of the workforce required in a company. Manpower planning involves the creation and evaluation of the manpower inventory. The IT staffing professionals will rely on two factors: the number of resources and the type of workforce. Also, on this stage you should choose if you opt for onshore IT staffing or offshore IT staffing.

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IT Headhunting and Selection

Headhunting goes hand-in-hand with the selection process. Headhunting is the process of attracting and persuading potential employees to apply for available job positions. On the contrary, the selection is the process of shortlisting applicants and eliminating unsuitable candidates. The primary objective of selection is to hire the ideal candidate for the position.

Placement Process

Placement is the process of introducing successful candidates to their respective new roles. The human resource will provide the new employees with a basic orientation about the firm and its work areas.

Onboarding New Team Members

Onboarding is becoming popular in the workplace. The length of onboarding ranges between one to three months, depending on the level of training required and the size of your department. This stage is crucial because it allows the employer and employee to set realistic goals. A successful onboarding experience will play a significant role in improving the employee retention rate. There are 5 C’s of onboarding:


Here the human resource will inform the new hires about the rules and regulations of the company. The applicants should be involved in filing confidential paperwork, including forms, non-solicitation agreements, insurance policies, etc.

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The staffing expert will discuss the responsibilities and expectations of the job position. Helping the recruits understand their roles will improve performance, thus increasing the return on investment.


The company culture can affect the retention rate of employees. The human resource will discuss company plans and objectives in the short and long run.


Connection building plays a vital role in optimal outcomes. A friendly relationship assists employees in completing tasks and projects enthusiastically.

Check back

The purpose of the check back is to evaluate the performance of new recruits during the transition period. You should schedule meetings after a few weeks.


Training is an essential step in the IT staffing process. Here, the human resource provides successful candidates with in-depth information about the job position. On the other hand, development refers to employees’ career growth. Most organizations offer their employees programs for growth and development. In addition, internal employees are encouraged to apply for higher responsibilities in the company.

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Performance Appraisal

Appraisal focuses on rating or evaluating the performance of the new recruits. Some human resource professionals can use aptitude tests to determine the attitude of the employee toward performing tasks. In addition, there are other key performance indicators that help the employer assess the effectiveness of the employee. If an employee fails to meet the set appraisal target, the organization provides further training. Performance appraisal can affect transfer, where an employee moves from one job to another.

Retention Stage

Retention is a key process that maintains employee satisfaction. Organizations look forward to retaining the best employees because the recruitment process is expensive. There are various benefits of employee retention:

– Higher levels of engagement

– Better employee experiences

– Enhances brand reputation

– Lower training costs

– Increase in revenue

– A stronger company culture

– Enhanced productivity

Employee retention will help a firm attain short- and long-term goals.


The IT staffing process helps a firm recruit the right candidates for the right job. In addition, it plays a great part in improving the performance of the workforce.

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